Terms & Conditions

Terms & Conditions

Most businesses have terms and conditions. By paying for your second session with me, you are agreeing to the following terms and conditions:


Fees shall be calculated at a rate according to the price list per session of tutoring. Sessions are 1 hour long and consist of tutoring, reviewing progress and setting homework assignments. The decision on how best to use instructional time will be made by the tutor at Bex Harper Tutoring & Coaching (henceforth BHTC) based on the student’s or students’ individual needs and abilities. The tutor may, on occasion, recommend that parents purchase materials but parents may elect to not purchase such materials.


Payment of lessons

Lessons are to be paid monthly via direct bank transfer, at the start of each month and per the instructions on the invoice issued via email.  BHTC does not accept cash payments, cheques or credit card payments. Fees may be adjusted from time to time and shall become effective after having given the client 30 days written notice.


Cancellation of a lesson by the student

Please provide notice either via email or text if you wish to cancel a lesson, and wherever possible, please provide notice of at least 24 hours. All lessons are non-refundable and non-transferrable. Wherever possible, an alternative arrangement may be made to attend an alternative session during term-term, if a mutually convenient time slot is available. Students who cancel frequently may face having their contract terminated by their tutor.


Cancellation of a lesson by the tutor

If the tutor needs to cancel any of your sessions, you will be notified as soon as pragmatically possible by either text, telephone or via email. In cases where payment has been made for such lessons, the tutor will either reschedule at a time agreeable to both the student and the tutor or offer credit against the next invoice.



No fees nor timings of lessons shall be adjusted for time lost because of late arrival by the student. Parents collecting the student at the end of a session hall arrive in a timely fashion, in order to prevent the tutor from being late to their next appointment.

If the tutor is late to a lesson, they will either make up the time on that particular day at the end of the session or arrange at a time that is mutually agreeable.


Lesson dates and school holidays

Tutoring shall commence on an agreed date and will take place thereafter at the same time and same day each fortnight. Lessons do not take place in school holidays, unless specifically arranged. Please ask your tutor for their school holiday availability at the start of that month so that they can book you in at a suitable time, if they are offering lessons during that particular school holiday. If you are going away on holiday, please notify your tutor at least one calendar month in advance, so that the tutor can bare this in mind when they create your invoice for the following month.


Termination of tutoring

Tutoring services may be terminated at any given time by either party by providing 30 days prior written notice. Clients are thus still responsible for tuition fees for 30 days after they serve a termination notice. This notice can be served either via email or text message.


Homework Policy

The tutor will set appropriate homework tasks, to be completed in a timely fashion by the student. The tutor will mark and return all homework tasks as soon as is pragmatically possible. If a parent does not wish for their child to be set homework, they must notify BHTC by either text, telephone or via email. In such cases, parents must understand that their child is unlikely to progress at the same rate that they would have done with completion of regular homework.


Online Sessions

Please download Skype / Zoom (and add me as a a contact before the lesson on Skype) before the session if using these platforms for online sessions. If you are unsure how to use these platforms, please look at the tech support on the platform’s website to familiarise yourself with the platform and do a test run with a friend before your first session with me.

Please be logged into Skype, Zoom or the online classroom ready to start each session at the booked time, otherwise this may result in a shorter session.



Please also see the BHTC GDPR policy for General Data Protection Regulation 

You will be asked to sign to say you agree to these terms and conditions. Thank you for agreeing to these terms and conditions. Together we can get the best out of you!