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Why Your Business Needs A VA!

As a business coach, I have helped numerous people set up small businesses. At the start, you have the exciting thrill of setting up your project. But as time goes on, the workload can become overwhelming and it is harder to get a desirable work-life balance.

One solution can be hiring someone to do your admin, but employing staff can be extremely expensive. So, more and more businesses are contracting VAs to do their admin work for them, because, as VAs are self-employed, they pay for their own taxes, insurance, equipment and CPD themselves.

VAs can manage your invoicing, taxes, email inbox and blogs for you, but they can do so much more than that! Everything from arranging your business trip, to creating twitter posts, and from formatting documents, to scheduling meetings with clients, they are the jack of all admin trades and the master of many!

Passing on admin to a VA can give you a better work-life balance. Business coach Bex Harper explains how hiring a VA can help your work-life balance. Passing on admin to a VA can give you a better work-life balance. Image: photo of two women, relaxing on a wooden deck, instead of working.

Benefits of having a VA

The many benefits that outsourcing your work to an VA include:

  1. creating more time for yourself (to spend relaxing) and your business (to invest in increasing your turnover)!
  2. efficiency by outsourcing work to someone who is an expert in administration and organisational systems.
  3. giving yourself the mental space concentrate on tasks that attract the greatest revenue for your business.
  4. know that someone is on-hand and having someone to psychologically be present to support you. This can combat the feeling of being alone if you are a sole trader.
  5. having peace of mind that someone is dedicating themselves to the tasks you find time-consuming, boring, or just aren’t so good at!
  6. to decrease the amount of tasks you are juggling and having to remember: the more you have to remember, the more likely you are to be stressed!
  7. knowing that you can earn more money in the time you would be up to your neck in paperwork, as a VA can often do admin tasks far faster than us non-admin types!

When you outsource a task to someone, it is important to make sure you are comfortable handing the work over to someone and that you are happy to leave your business in the hands of someone who is trustworthy. It is also important to make sure you contract around what you want and what your expectations are for your VA. As, every business has different needs and if you are investing in getting a VA, it is important to make sure your VA is able to handle your needs.

My Recommendation

Lots of people ask me who handles my business admin and, for other small UK-based businesses, I’m very proud to recommend HMR VA Services. They provide a professional and friendly service, and have excellent contracting and clear communication. To find out how they can help, drop them a line today, on 07375119311, or email: hmr@hmrvaservices.com.

How to make a capsule wardrobe!

I recently created a capsule wardrobe. “What is a capsule wardrobe?”, I hear you cry! Well, simply put, it is a wardrobe of relatively few items that all (or mostly) go well together. You should have lots of neutral colours like black, grey, white and creams. Then you need to work out a few colours that will be your accent colours. Pick colours that suit you. (If you aren’t sure, Colour Me Beautiful is a good place to start.) I discovered that my colours are bright red, purple, peacock blue and turquoise-green. These became the accent colours for my capsule wardrobe.

What are the pros and cons of creating a capsule wardrobe?

Well, the pros are that you are meant to reduce your wardrobe to a much smaller, more manageable size (say 30-50 pieces, not including underwear, PJs and socks) which can be very hard for some people. However the benefits are three-fold: firstly, you do not need as much space to hang your clothes so it is great for students and travellers. Secondly, having less clothes means taking less time to decide what to wear in the morning, which means you get more time in bed. Thirdly, because nearly all the outfit pieces go with each other, you have many more combinations than you would expect from so few items!

How long does it take to create? How do I do it?

Anything from three days to three years. You can start the process by dividing your entire load of clothes into three piles: keep, donate, recycle. Keep only those that you absolutely wear and that fit you well. You will want to donate those items that no longer fit, that you never have a chance to wear or that don’t make your heart sing. Then you will want to recycle those items that have been a little too well-loved and are worn out. Try to get your wardrobe down to under 50 items. This could take you a day or a week to do. Only you will know!

Once you have done this, sort through and put away the items that are neutral colours:  black, grey, white and creams. Then you will be left with the colours that are your current accent colours. See if you still like these and try to get these colours down to just two to five colours.

The last step is to create a list of what is missing. You might have given away your only pair of shorts. Or you might not have enough underwear. Whatever it is, write it down on a list and then go shopping. Only buy what is on the list!!! (This is important!)

 

Changing habits

The most important part of creating a capsule wardrobe is that you are becoming a minimalist. This means you should aim to not just buy whatever, whenever you seen it. Once you have your capsule wardrobe, enforce the ‘one in, one out’ rule. If you buy something already have in mind what you will donate from your wardrobe in exchange. This helps to keep things under wraps and also helps make sure you aren’t breaking your closet every time you try to take out your outfits!